Terms and Conditions

These terms support safety, clarity, and consent.
Please read them before registering.

If English is not your first language and something is unclear, please contact us before registering.

Practitioner Participant Waiver, Liability & Media Release

This page provides a short summary of the Practitioner Participant Waiver, Liability & Media Release.
The full document is available as a PDF:

→ Download Practitioner Participant Waiver, Liability & Media Release

Who this applies to

This waiver applies to participants of the Esalen Massage Global Village Gathering.

There are two registration paths:

  • Practitioner Path – for certified Esalen Massage practitioners and practitioners in training

  • Introduction Path – for participants new to Esalen Massage

By registering for the Practitioner Path, you confirm that you are a certified Esalen® Massage Practitioner or currently in training.

Responsibility & insurance

Participants take part at their own responsibility and confirm that they are in suitable physical and mental condition to participate. Workshops and group activities involve inherent risks. By registering, participants accept these risks. Participants are responsible for health, accident, travel, and cancellation (annulation) insurance.
The organizers do not provide insurance coverage.

Liability

The organizers, faculty, and hosting venue are not liable for injury, accident, or loss, except in cases of gross negligence or intentional misconduct.

Photo & media guidelines

Inside workshop rooms, photos and video recordings may only be taken by persons officially assigned by the organizers.
Personal photography or filming during workshops is not permitted.

Workshop recordings and photos may be used for documentation, educational purposes, and promotion of Esalen Massage. Participants who do not wish to appear in recordings must inform the organizing team in advance.

Ethical conduct

All participants agree to act with respect, consent, and professional conduct throughout the event.

Registration Terms and Cancellation Policy

Summary of Terms:

  • Registration is binding once payment is received.

  • Program and faculty may change; qualified substitutes will be arranged.

  • Cancellation policy:
    • 90+ days before → 70% refund
    • 60–89 days → 50% refund
    • 30–59 days → 25% refund
    • <30 days → no refund
    • Replacement participant possible (with approval)

  • If organizers cancel, all fees are refunded (excluding travel/accommodation).

  • Participants are responsible for their own insurance.

Accommodation and meals:
Please note that accommodation and meal bookings at Kientalerhof are handled separately under the retreat center’s own terms and conditions. Their cancellation policy applies independently of the event registration